{"id":949,"date":"2021-12-28T00:00:00","date_gmt":"2021-12-28T00:00:00","guid":{"rendered":"http:\/\/compliance-signs.local\/why-5s-matters-now\/"},"modified":"2025-03-28T16:52:54","modified_gmt":"2025-03-28T20:52:54","slug":"why-5s-matters-now","status":"publish","type":"post","link":"https:\/\/www.compliancesigns.com\/blog\/why-5s-matters-now\/","title":{"rendered":"Why 5S Matters Now. Sustaining 5S Through Thick and Thin"},"content":{"rendered":"\n

We often refer to 5S as a \u201cprogram\u201d or an initiative. But the truth is a little more subtle. There is a defined beginning, but no end-game. Sustained and continuous improvement<\/a> is a hallmark of great organizations. That\u2019s why what we do with our 5S programs right now is more important than ever.<\/p>\n\n\n\n

5S is a business philosophy that infuses its practices, when applied correctly, into a company\u2019s culture.<\/p>\n\n\n\n

Global pandemics, furloughs due to budget cuts, and supply chain issues have more than a few organizations backburnering their 5S initiatives. As a longtime warehouse guy, I find this a troubling trend. Call me biased, but I find this moment to be a perfect example of why adhering to 5S basics is so important. When life is in constant motion, the 5S Methodology is an essential guardrail. It\u2019s something like a set of bumpers on a bowling lane: Training us to stay on the most successful pathway.<\/p>\n\n\n\n

When stress levels are high and budgets squeezed, it\u2019s easy to forget why 5S is a necessity. But the truth is, how well your 5S program is working often correlates to how successful the company is. That\u2019s why 5S matters now \u2013 maybe more than ever.<\/p>\n\n\n\n

Achieving more with fewer resources isn\u2019t a new concept to a 5S practitioner.<\/p>\n\n\n\n

5S principles are the most effective way I know to audit the health of company culture. It\u2019s about way more than efficiency.<\/p>\n\n\n\n

So what exactly is 5S?<\/h2>\n\n\n\n

The 5S Method is a standardized process that, when properly implemented, creates and maintains an organized, safe, clean and efficient workplace. Common 5S tools include 5S floor tapes<\/a>, tool organization and control boards<\/a> and color-coded cleaning tools<\/a>. Improved visual controls are implemented as part of 5S to make any process violations obvious and easily detectable. 5S is often one element of a larger Lean initiative and promotes continuous improvement. The term \u201c5S\u201d specifically stands for:<\/p>\n\n\n\n

    \n
  1. Seiri \/ Sort: Separating the essential from the nonessential items<\/li>\n\n\n\n
  2. Seiton \/ Straighten: Organizing the essential materials where everything has its place<\/li>\n\n\n\n
  3. Seiso \/ Shine: Cleaning the work area<\/li>\n\n\n\n
  4. Seiketsu \/ Standardize: Establishing a system to maintain and make 5S a habit<\/li>\n\n\n\n
  5. Shitsuke \/ Sustain: Establishing a safe and sanitary work environment (Safety)<\/li>\n<\/ol>\n\n\n\n

    By following these five steps, we reduce waste in a variety of ways. That\u2019s one reason why 5S matters now.<\/p>\n\n\n\n

    The eight forms of waste typically considered in 5S:<\/h2>\n\n\n\n
      \n
    1. Overproduction \u2013 Producing more than required or producing parts faster than they can be used.<\/li>\n\n\n\n
    2. Excessive Inventory \u2013 This can be a direct result of overproduction or it could be due to poor purchasing practices. Over purchasing supplies because we got a great deal sometimes is no deal at all.<\/li>\n\n\n\n
    3. Inappropriate Processes \u2013 Waste happens through the use of the wrong tools. It can also happen by performing needless tasks. Using less efficient processes and tools can cause waste too.<\/li>\n\n\n\n
    4. Waiting \u2013 Time and resources are wasted when waiting on parts, supplies, or information.<\/li>\n\n\n\n
    5. Transportation \u2013 Excessive travel or movement of materials is waste.<\/li>\n\n\n\n
    6. Unnecessary Motion \u2013 Any movement or motion that does not add value is waste.<\/li>\n\n\n\n
    7. Defects \u2013 This form of waste is one of the worst of all. Defects can also create additional waste in the form of wait time.<\/li>\n\n\n\n
    8. Untapped Employee Potential \u2013 Modern successful organizations create a culture where employee\u2019s ideas are really heard and valued.<\/li>\n<\/ol>\n\n\n\n

      By relentlessly working to eliminate these wastes, we create stronger organizations. The 5S Principles are recognized in many industries as effective tools for improving workplace organization<\/a>, reducing waste, and increasing efficiency.<\/p>\n\n\n\n

      (Learn more about 5S here<\/a>.)<\/p>\n\n\n\n

      The longer we work in this new environment, the more obvious the need for 5S becomes.<\/p>\n\n\n\n

      As every company whose spent time on this journey knows, sustaining is the difficult part. Vigilance over time is not easy. We tend to slip back into old habits. Handwashing with the intentionality of a surgeon slips into a quick splash. We get into each other\u2019s space for convenience, forgetting social distancing. Visual standards, continuous small improvements, and consistent audits help keep us on track. That\u2019s another reason why 5S matters now.<\/p>\n\n\n\n

      Delaying 5S initiatives now might backfire in the future.<\/h2>\n\n\n\n

      There is a well-worn English phrase that says: \u201cWhen times get tough, the tough get going.\u201d<\/p>\n\n\n\n

      I bet one or two of us used this line with our teams over the last six months. As budgets are slashed, tensions rise. It\u2019s tempting to forget that efficiency, risk mitigation, teamwork, and systematic improvement are the cornerstones of financial success. Without this, we waste money, time, and resources. Most importantly, we waste the goodwill of our people\u2013as errors occur and fingers are pointed. 5S helps us to reduce the risk that the stresses of a difficult year will turn into significant errors, delays, and malfunctions.<\/p>\n\n\n\n

      We recommit to our 5S initiatives to reinforce our commitment to our teams and their safety. Another reason why 5S matters now.<\/p>\n\n\n\n

      Are we truly committed to the 6th \u2018S\u2019 \u2013 Safety?<\/h2>\n\n\n\n

      I made my first visit to a pharmacy, in a post-COVID world, in the Spring. It was a common chain and few things were different about the experience. Sure, we were wearing masks, but I could still see that the cashier was smiling from the twinkle in her eyes.<\/p>\n\n\n\n

      Pleasantries were still spoken. The social distancing didn\u2019t seem to change much, except when standing in line. That\u2019s where I noticed the social distance floor marking<\/a>s so familiar to me. Where many others might find these types of visual queues new, it made me smile with a familiar reminder about why I do what I do: 5S is ultimately about people.<\/p>\n\n\n\n

      In every warehouse, manufacturing facility, or humble gymnasium I\u2019ve been inside, floor taping<\/a> is used as a universally understood queue about where to go (or not) to stay safe. The lines on the floor at my local pharmacy do the same.<\/p>\n\n\n\n

      5S tactics ultimately help us come together\u2013whether or at work or at the store\u2013in safe and productive ways.<\/p>\n\n\n\n

      We want people to be safe at work. And safety is not only about social distancing during a pandemic or avoiding a tripping hazard. It\u2019s also about job security, team cohesion and the comfort it gives us humans to know what the rules are. That\u2019s why 5S matters now.<\/p>\n\n\n\n

      At the end of the day, 5S is a powerful indicator of how an organization\u2019s culture is manifesting day-to-day.<\/h2>\n\n\n\n

      We believe that sustaining your 5S program is more important now than ever. As every consultant and practitioner will tell you, your program is only as good as your communication and consistency. Sustaining is difficult not because we are lazy or inept. It is difficult because we are human. And humans want to feel seen, safe and served. If we\u2019re doing those things well, we will not only have strong 5S initiatives. We will have strong cultures too. And, as every strong leader will tell you, our company\u2019s culture will determine whether we get going or fizzle out in tough times like these. That\u2019s why 5S matters now.<\/p>\n\n\n\n

      Visit The 5S Store at ComplianceSigns.com for all your 5S needs<\/u><\/a>.<\/h3>\n","protected":false},"excerpt":{"rendered":"

      We often refer to 5S as a “program” or an initiative. But the truth is a little more subtle. There is a defined beginning, but no end-game. Sustained and continuous improvement is a hallmark of great organizations. That’s why what we do with our 5S programs right now is more important than ever. 5S is a business […]<\/p>\n","protected":false},"author":4,"featured_media":950,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[341],"tags":[],"class_list":["post-949","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-5s-lean"],"yoast_head":"\nWhy 5S Matters Now. Sustaining 5S Through Thick and Thin<\/title>\n<meta name=\"description\" content=\"5S helps business achieve more with fewer resources - and who doesn't need that these days? 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