{"id":1545,"date":"2021-06-03T14:34:17","date_gmt":"2021-06-03T18:34:17","guid":{"rendered":"https:\/\/learn5sdev.wpengine.com\/?p=1500"},"modified":"2026-02-05T16:44:50","modified_gmt":"2026-02-05T21:44:50","slug":"the-5s-team","status":"publish","type":"post","link":"https:\/\/www.compliancesigns.com\/blog\/the-5s-team\/","title":{"rendered":"Your 5S Team: The Secret to Boosting Efficiency and Meeting Your Productivity Goals"},"content":{"rendered":"\n<p><em>A strong 5S team creates a firm foundation for peak efficiency and productivity in your company.<\/em><\/p>\n\n\n\n<p>Is your company on track to meet its goals this year? If you\u2019re like most companies, you\u2019re probably still struggling to regain your momentum after the upheavals of 2020. You may be looking at what you can cut, add, or tweak to ensure that this year is a success.&nbsp;<\/p>\n\n\n\n<p>The good news is, as a 5S-practicing company, you have what you need to end the year on a high note. <strong>5S employs many tools that can help you get back on track, but none are more essential to sustainable success than the 5S team.<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-the-5s-team-is-directly-responsible-for-fostering-a-company-culture-that-champions-continuous-improvement\">The 5S team is directly responsible for fostering a company culture that champions continuous improvement.<\/h2>\n\n\n\n<p>Members of the 5S team serve as examples for 5S standards. They are guides for the 5S process and ensure employees receive valuable 5S training.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"1024\" height=\"403\" data-src=\"https:\/\/www.compliancesigns.com\/blog\/wp-content\/uploads\/2022\/08\/the-5S-team.jpg\" alt=\"Benefits of the 5S Team\" class=\"wp-image-5749 lazyload\" data-srcset=\"https:\/\/www.compliancesigns.com\/blog\/wp-content\/uploads\/2022\/08\/the-5S-team.jpg 1024w, https:\/\/www.compliancesigns.com\/blog\/wp-content\/uploads\/2022\/08\/the-5S-team-300x118.jpg 300w, https:\/\/www.compliancesigns.com\/blog\/wp-content\/uploads\/2022\/08\/the-5S-team-768x302.jpg 768w\" data-sizes=\"(max-width: 1024px) 100vw, 1024px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1024px; --smush-placeholder-aspect-ratio: 1024\/403;\" \/><\/figure>\n\n\n\n<p>More specifically, the 5S team:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Drives:<\/strong> It provides the momentum for and supports 5S implementation.<\/li>\n\n\n\n<li><strong>Teaches<\/strong>: It educates and coaches employees.<\/li>\n\n\n\n<li><strong>Sets the bar<\/strong>: It sets 5S standards across the company and coaches along the way.<\/li>\n\n\n\n<li><strong>Provides checks and balances<\/strong>: It supports 5S audit activity.<\/li>\n\n\n\n<li><strong>Defines:<\/strong> It helps to define 5S materials (for 5S training, implementation, and maintenance).<\/li>\n\n\n\n<li><strong>Amplifies<\/strong>: It helps to communicate (and celebrate!) 5S progress.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-the-5s-team-plays-a-vital-role-in-the-effectiveness-of-your-5s-initiative-so-strengthening-your-5s-team-means-strengthening-your-company\">The 5S team plays a vital role in the effectiveness of your 5S initiative. So, strengthening your 5S team means strengthening your company.<\/h2>\n\n\n\n<p>How do you assess how well your 5S team is functioning? Consider these questions:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Is your 5S team actively working to maintain forward momentum and progress in the company?&nbsp;<\/li>\n\n\n\n<li>Is your workforce well-informed of 5S standards and processes?&nbsp;<\/li>\n\n\n\n<li>Are employees engaged in paths toward continuous improvement?<\/li>\n<\/ul>\n\n\n\n<p>If your answer to any of these questions is a no, don\u2019t worry! You\u2019re not alone.<br><br>A recent survey of 5S-practicing companies shows that many of them put 5S on the back-burner this past year. Yet our report also shows that <strong>5S practices specifically address the issues brought up by our recent crisis by focusing on eliminating waste and doing more with less. <\/strong><\/p>\n\n\n\n<h3>5S Team Motivation<\/h3><table style=\"border-collapse: collapse; width: 100%; margin-left: auto; margin-right: auto;\" border=\"0\">\n<tbody>\n<tr><td style=\"width: 25%;\"><a title=\"Remember 5S Poster\" href=\"https:\/\/www.compliancesigns.com\/pd\/5s\/5s-remember-poster-90p9029\"><img decoding=\"async\" data-src=\"https:\/\/media.compliancesigns.com\/media\/catalog\/product\/c\/c\/ccce8ca86d64c6d504a5d467af0788cb88c0c4187bdaf0e8b771473506c168be.jpeg\" alt=\"Remember 5S For A Lean Workplace Poster\" width=185\" height=\"185\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" class=\"lazyload\" \/><\/a><\/td><td style=\"width: 25%;\"><a title=\"5S + Safety Poster\" href=\"https:\/\/www.compliancesigns.com\/pd\/5s\/5s-safety-poster-90p9017\"><img decoding=\"async\" data-src=\"https:\/\/media.compliancesigns.com\/media\/catalog\/product\/5\/s\/5s-safety-poster-cs192984.jpg\" alt=\"5S Plus Safety Poster Showing the 5 Steps\" width=185\" height=\"185\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" class=\"lazyload\" \/><\/a><\/td><td style=\"width: 25%;\"><a title=\"Steps of 5S Poster\" href=\"https:\/\/www.compliancesigns.com\/pd\/safety-poster\/5s-lean-workplace-5-components-list-poster-cs898044\"><img decoding=\"async\" data-src=\"https:\/\/media.compliancesigns.com\/media\/catalog\/product\/5\/s\/5s-lean-workplace-5-components-list-poster-cs898044-150.gif\" alt=\"5S Lean Workplace Poster with 5S Step Definitions\" width=185\" height=\"185\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" class=\"lazyload\" \/><\/a><\/td><td style=\"width: 25%;\"><a title=\"5S Motivational Banner\" href=\"https:\/\/www.compliancesigns.com\/pd\/5s\/5s-motivational-banner-the-5s-way-a-place-for-everything-and-everything-in-its-place-90b594\"><img decoding=\"async\" data-src=\"https:\/\/media.compliancesigns.com\/media\/catalog\/product\/5\/s\/5s-place-for-everything-banner-cs963190-1000.jpg\" alt=\"The 5S Way Banner\" width=185\" height=\"185\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" class=\"lazyload\" \/><\/a><\/td><\/tr>\n<\/tbody>\n<\/table>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-by-revitalizing-your-5s-program-and-strengthening-your-5s-team-you-will-be-on-track-to-end-the-year-by-meeting-or-exceeding-your-goals\">By revitalizing your 5S program and strengthening your 5S team, you will be on track to end the year by meeting or exceeding your goals.<\/h2>\n\n\n\n<p>Your 5S initiative could be struggling right now for many reasons. Maybe there is no enforced strategy for assigning responsibilities, resources, or timelines. Or all the tasks required to sustain 5S have been placed on the shoulders of the 5S lead. Maybe employees haven\u2019t bought into the 5S standards because the 5S team has not set up a system of accountability.&nbsp;<\/p>\n\n\n\n<p>Whatever the reason, <strong>our 5S team implementation guide can help you shore up points of weakness and revive your 5S program.<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-use-these-tips-to-strengthen-your-5s-team\">Use these tips to strengthen your 5S team:<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-divide-up-team-responsibilities\"><strong>Divide up team responsibilities<\/strong> <\/h3>\n\n\n\n<p>The 5S program is too complex for one person to implement and sustain. If you are not sure how to break up the responsibilities, <a href=\"https:\/\/www.compliancesigns.com\/blog\/building-the-5s-team\/\">consider using S.O.A.R. to know what to focus on<\/a>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"1024\" height=\"401\" data-src=\"https:\/\/www.compliancesigns.com\/blog\/wp-content\/uploads\/2022\/08\/using-soar-with-5S.jpg\" alt=\"Using SOAR with 5S\" class=\"wp-image-5751 lazyload\" data-srcset=\"https:\/\/www.compliancesigns.com\/blog\/wp-content\/uploads\/2022\/08\/using-soar-with-5S.jpg 1024w, https:\/\/www.compliancesigns.com\/blog\/wp-content\/uploads\/2022\/08\/using-soar-with-5S-300x117.jpg 300w, https:\/\/www.compliancesigns.com\/blog\/wp-content\/uploads\/2022\/08\/using-soar-with-5S-768x301.jpg 768w\" data-sizes=\"(max-width: 1024px) 100vw, 1024px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1024px; --smush-placeholder-aspect-ratio: 1024\/401;\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-give-your-5s-team-a-facelift\"><strong>Give your 5S team a facelift <\/strong><\/h3>\n\n\n\n<p>Avoid talent waste by recruiting new members regularly. New members offer fresh perspectives, and changing out the members brings more people on board with the 5S standards. Ensuring that employees feel valued and involved empowers them to make meaningful change.<\/p>\n\n\n\n<p><strong>Your 5S team should consist of employees from all areas affected by 5S implementation.<\/strong> Including people from all aspects of the workplace helps ensure communication and maintenance of 5S standards across the board. It also helps to generate buy-in and support.<\/p>\n\n\n\n<p>The 5S lead oversees the entire 5S initiative, but also be sure to include representatives from:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Safety<\/strong>, to ensure that safety is always at the forefront of changes being made.<\/li>\n\n\n\n<li><strong>Facilities<\/strong>, to support equipment movement, painting walls and equipment, hanging signage from ceilings, floor prep, etc.<\/li>\n\n\n\n<li><strong>Department managers<\/strong>, to keep departments engaged by making 5S part of the daily routine.<\/li>\n\n\n\n<li><strong>Group leads<\/strong>, to hold department members accountable and lead by example by practicing 5S daily &#8211; vital to 5S success!<\/li>\n\n\n\n<li><strong>Front line workers<\/strong>, to ensure they have a voice and are involved, which helps to build support for the 5S initiative.<\/li>\n\n\n\n<li><strong>Human Resources<\/strong>, to ensure the onboarding process includes 5S training and to support company-wide behavioral change.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-pullquote\"><blockquote><p>When you are recruiting people for the 5S team, explain why you chose them out of all the other choices. Take time to explain the goals of 5S and how it will benefit them and their coworkers. Treat the project seriously so they understand its importance, and let them know that they will share the workload with the other members of the team.<\/p><\/blockquote><\/figure>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-conduct-a-baseline-5s-audit\"><strong>Conduct a baseline 5S audit<\/strong> <\/h3>\n\n\n\n<p>Get a good picture of your company at this moment so that you can identify areas of weakness and accurately measure improvement. The purpose here is not to get people in trouble. Rather, focus on how things can be improved. Most importantly, talk to employees and listen to their feedback and ideas. <a href=\"https:\/\/www.compliancesigns.com\/blog\/5s-audits\/\">Click here for tips on conducting useful 5S audits<\/a>.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-hold-regular-team-meetings\"><strong>Hold regular team meetings.<\/strong> <\/h3>\n\n\n\n<p>A set schedule for team meetings helps to maintain momentum for the 5S initiative. Use the time to discuss what is working, what isn\u2019t, and how it can be improved. Be sure to follow up on action items from the previous meeting to hold everyone accountable.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-create-or-refresh-your-team-charter\"><strong>Create or refresh your Team Charter<\/strong>. <\/h3>\n\n\n\n<p>A charter sets clear expectations for team members so that everyone is on the same page.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-incorporate-team-building-activities\"><strong>Incorporate team-building activities.<\/strong> <\/h3>\n\n\n\n<p>The right activities can increase engagement and build trust between team members. A quick internet search brings up a wealth of ideas for teams of all kinds &#8211; small, large, and even remote! Here are a few ideas to get you started:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A scavenger hunt<\/li>\n\n\n\n<li>An egg toss challenge<\/li>\n\n\n\n<li>A Nerf battle<\/li>\n\n\n\n<li>An office trivia game<\/li>\n\n\n\n<li>Board games, card games, and video games<\/li>\n\n\n\n<li>Out-of-the-office meetups<\/li>\n\n\n\n<li>Ice-breaker activities like sharing your bucket lists, \u201cWeekend in a Word,\u201d or \u201cTwo Truths and a Lie.\u201d<\/li>\n<\/ul>\n\n\n\n<p><strong>The 5S team is essential for promoting the cultural mindset shift necessary to create lasting change.<\/strong> Get to work strengthening your 5S team now so that you can make the most of these last two quarters of the year. Your goals are attainable and sustainable, one small improvement at a time.<\/p>\n\n\n<div class='align'>  <div class=\"simplesocialbuttons simplesocial-simple-icons simplesocialbuttons_inline simplesocialbuttons-align-left simplesocialbuttons-inline-no-animation\">\n <button  onClick=\"javascript:window.location.href = this.dataset.href;return false;\" class=\"ssb_email-icon simplesocial-email-share\" aria-label=\"Share through Email\"  rel=\"nofollow\"  target=\"_blank\"  data-href=\"mailto:?subject=Your 5S Team%3A The Secret to Boosting Efficiency and Meeting Your Productivity Goals&body=https:\/\/www.compliancesigns.com\/blog\/the-5s-team\/\">\n\t\t\t\t\t\t\t\t<span class=\"icon\"> <svg version=\"1.1\" id=\"Layer_1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\" x=\"0px\" y=\"0px\" width=\"16px\" height=\"11.9px\" viewBox=\"-1214.1 1563.9 16 11.9\" enable-background=\"new -1214.1 1563.9 16 11.9\" 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